August

* Big picture visioning, dreaming & planning

* Decide how collective functions - decision- making processes eg. quorum, quick decisions, consensus etc.

* Get someone to facilitate workshops on consensus, facilitation, collective care, burnout awareness etc. for the collective
* Establish contacts with local Indigenous mob ASAP + asking permissions

* Ask No and Trappa about Indig Kitchen

September

• program- figure out the theme & how you want it to look
• Submit Proposals to universities, with camping clearly specified

October

• talk to Indigenous owners
• finance — find grants and apply!
• food growing — start planting on St Kilda site
• logistics — confirm camp plans with Monash
  

  November

• program - start inviting people
• finance — write sponsorship letters - get stuff to raffle off

December

• talk
• Have a break
  

January

• talk to Indigenous crew - ideally have confirmation of permission by now
  
• promotion — callout at ASEN Training Camp, Climate Summit, in Germinate, O-Week mail-out
• finance — find grants and apply!
• food growing — start planting on St Kilda site
• logistics — confirm camp plans with Monash

February

• finance — go over past budgets, draft 2009 budget
• content — finalise call-out for presenters
• content — decide day themes if any
• content — draft invitation letter for specific speakers/presenters
• content — organise video conferencing for distant presenters
• logistics — confirm camp plans with Monash
• logistics — draw rough timetable, estimate venue requirements
• food growing — start planting on Monash site (if confirmed)

March

• finance — finalise registration costs
• Revisit decision-making processes for new collective members
• Look at collective care processes again
• grievance — look at safer spaces policies and grievance procedures from various events/spaces
• Confirm location of camping

April

• begin writing intro texts for program (about SOS, safer spaces, contact deets, etc)
• collect texts for reader, if there's to be a reader
• have indig accommodation mainly sorted (completely book in June)
• Start putting confirmed program info on website

May

• promotion — print posters, send to campuses and other hotbeds of activism around the country
• logistics — callout for billeting near Monash, translators, drivers
• logistics — open section on web site for billeting and rideshare hook-ups
• volunteers — draft tasklist, begin timetable
• Call out for grievance & elder care crew & explain roles and structure
• collective - revisit collective care workshop

June

• program - start layout of program, get maps sorted, send to printers
• logistics — confirm billets/transport for elders
• food — confirm menu, order dry ingredients
• food — organise equipment for Indig kitchen
• indig - ask about needs
• collective - plan when meeting/how communicating during SoS

July

• Draw up big maps & signs 1-2 weeks out
• Plan collective care space - who should be there, what you all need
• SOS itself!
• chill time afterwards for at least a week
• Rant session - perhaps with a caring outside facilitator to create a safe space for rants.

August

• debrief with external facilitator
• collect, organise, write documents for handover
• attend handover